TRANSITIONAL EMPLOYMENT ASSISTANCE
TEA MANUAL
TABLE OF CONTENTS

Introductory Statement

• TEA Record of Manual Transmittals
• TEA Policy
• TEA 99-16 Revised Policy
• TEA 99-11 Revised Immunization Schedule
• TEA 99-12 Various Policy Revisions
• TEA 99-13 Revised Policy
• TEA 99-10 Various Policy Revisions
• TEA 99-2 New and Revised Policy
• TEA 99-3 Revised Policy
• TEA 99-1 Revised Policy TEA 2352-2362, 4120.1, and 9041.1
• TEA 98-3 Revised Policy
• TEA 98-2 Revised Policy
• TEA 98-3 New Policy
• TEA 98-4 Implementation of Welfare-to-Work Program
• TEA 98-5 Revised Policy
• TEA 98-9 Revised Welfare-to-Work Policy
• TEA 98-10 Revised Policy
• TEA 98-11 New Policy
• TEA 98-12 Revised Policy
• TEA 98-14 Revised Policy 3251-3260
• TEA 98-15 Revised Policy
• TEA 98-16 Revised Policy TEA 3201
• TEA 00-1 Individual Development Accounts (IDA)
• TEA 00-2 Job Retention
• TEA 00-3 Maintenance of Case Records
• TEA 00-5 Social Security Enumeration
• TEA 00-6 Marketing - WOTC, Various Revisions
• TEA 00-7 Various Policy Revisions
• TEA 00-8 TEA Coalitions Guidelines – Attachment A
• TEA 00-9 Micro-enterprise (Self-Employment)
• TEA 00-10 Local TEA Coalition – Conflicts of Interest
• TEA 00-11 ARS Referrals and Activities & PUB-391
• TEA 00-12 Welfare-to-Work Grant Program
• TEA 00-13 Diversion Policy
• TEA 00-14 Welfare-to-Work (30% Group)
• TEA 01-01 TEA Staffing Desk Guide
• TEA 01-03  Appendix B - TEA Coalitions Guidelines - Attachment A
• TEA 01-04  Work Activity Non-Compliance Sanction
• TEA 01-05  ESS Transportation Assistance
• TEA 01-07  ESS Employment Bonus & Transportation Assistance, Vehicle Down Payment and Repair Assistance
• TEA 02-02  ESS Employment Bonus and Transportation Assistance
• TEA 02-04  ESS Child Care Lifetime Limit and Minimum Hours of Work Requirement
• TEA 02-06  Various Policy Revisions
• TEA 03-02  Revised Immunizations Schedule
• TEA 03-03  Marketing - WOTC/WtWTC
• TEA 03-04 Supportive Services/Rent and Utilities Assistance
• TEA 03-05  TEA 2220-2221, Citizenship and Alienage Requirements
• TEA 04-01  Deemed Income of Sponsored Alien
• TEA 04-02  ESS Transportation Assistance
• TEA 05-01 Case Record Organization
• TEA 05-02 TEA 2222, Declaration of Citizenship
• TEA 05-03 TEA 2272, Resource Disregard SEED Accounts and IDA Appendix
• TEA 05-04 Marketing-WOTC/WtWTC
• TEA 06-01 TEA 1010 Purpose of Transitional Employment Assistance (TEA)
• TEA 06-02 Arkansas Work Pays and ESS Transportation Payment
• TEA 07-02 Arkansas Work Pays Revisions
• TEA 07-03 TEA 3350-3351, TEA 3500-3524 and NEW TEA Forms
• TEA 07-04 Disposition of Records
• TEA 08-02 Social Security Enumeration Requirement

 

 

• TEA Policy Directives
• TEA 97-3 AFDC IPV Disqualifications
• TEA 98-1 Non-Compliance Sanctions-Payment Reductions & Protective Payment
• TEA 98-17 Substance Abuse Screening and Treatment and the Revised DCO-1402 and DCO-181
• TEA 99-5 TABE Testing for TEA Applicants
• TEA 99-6 Employment Bonus & ESS Transportation Payments
• TEA 99-7 Work Experience Activity-Internship/Clinical Hours
• TEA 99-8 Learning Disability Screenings
• TEA 99-15 TEA Two-Parent Work Activity Participation Requirements
• TEA 00-4 TEA 24-Month Time-Limited Extensions and Case Closures
• TEA 01-02  TEA Two-Parent Work Activity Participation Requirement
• TEA 01-06  Federal Work Participation Rate Calculation
• TEA 02-03  Hardship Extensions to Federal 60 Month Limit
• TEA 02-07Definition-Disabled/Two Parent Family
• TEA 03-06 Income and Resource Disregards for Certain Veteran's Benefits
• TEA 04-03 MRT Referrals for TEA Clients
• TEA 04-04 Delta Transportation Provider Billing
• TEA 04-05 Accepting Faxed Applications
• TEA 05-05 TEA Two Parent Corrective Compliance Plan
• TEA 05-06 New Work Activity Supportive Service State Medical (ST)
• TEA 07-01 Allowable Work Activities and Definitions
• TEA 08-01 Work Pays Reevaluations

 

 

• 1000 General Provisions
• 1010 Purpose of Transitional Employment Assistance (TEA)
• 1020 Administration
• 1030 Personnel
• 1040 Volunteers
• 1050 Disclosure of Information
• 1060 Coordination with Other Programs
• 1070 Maintenance of Case Records
• 1071 Time-Limited Case Record Organization
• 1072 Non-Time-Limited Case Record Organization
• 1080 Disposition of Records
• 2000 TEA Application
• 2001 TEA Eligibility Requirements
• 2002 Nondiscrimination
• 2003 Application
• 2004 Application Interview
• 2004.1 Personal Responsibility Agreement
• 2004.2 Assessments
• 2005 Obtaining Information to Determine Eligibility
• 2010 Diversion Assistance
• 2011 Authorizing The Diversion Assistance Payment
• 2100 TEA Application Process
• 2101 Preliminary Income and Resource Eligibility Screening
• 2110 Social Security Enumeration
• 2110.1 Persons Who Have an SSN
• 2110.2 Persons Who Do Not Have An SSN or the SSN Is Not Known
• 2120 Minor Parent Households
• 2120.1 "Head of Household" Minor Parent
• 2121 Minor Parent Personal Responsibility Agreement
• 2122 Non-Head of Household Minor Parent Living Arrangements
• 2122.1 Exceptions to Minor Parent Living Arrangements
• 2123 Minor Parent Education
• 2130 Time Limit
• 2140 Child Support Requirements
• 2141 Assignment of Child Support Rights
• 2142 Cooperation in Establishing Paternity and Obtaining Support
• 2143 Good Cause for Refusal to Cooperate
• 2143.1 Claiming Good Cause
• 2143.2 Circumstances Under Which Good Cause May Exist
• 2143.3 Substantiation of Good Cause Claim
• 2143.4 Types of Corroborative Evidence
• 2143.5 Investigation
• 2143.6 Special Consideration Related To Emotional Harm
• 2143.7 Good Cause Claim Made at Application
• 2144 Providing Information for the OCSE Referral
• 2145 Cooperation with the OCSE Following Non-Compliance
• 2150 Other Explanations
• 2150.1 Family Cap
• 2150.2 Family Planning Services
• 2150.3 Administrative Hearings
• 2150.4 Voter Registration
• 2150.5 Extended Support Services (formerly called Transitional Benefits)
• 2160 Applicant Job Search
• 2161 Participation in Job Search
• 2162 Reporting Job Search Participation By The Applicant
• 2200 Eligibility Determination
• 2201 TEA Family/Assistance Unit Defined
• 2210 Age and Relationship Requirement
• 2211 Degrees of Relationship
• 2212 Methods of Proving Age and Relationship
• 2213 Verifying Presence of Child in Home of Relative
• 2220 Citizenship or Alienage Requirement
• 2221 Methods of Proving Citizenship or Alienage Status
• 2222 Declaration of Citizenship
• 2230 Drug-Related Convictions
• 2240 Fugitive Felons and Parole or Probation Violators
• 2250 Residence Requirement
• 2260 Initial Compliance with the Personal Responsibility Agreement Requirement
• 2261 School Attendance
• 2262 Pre-School-Aged Immunizations
• 2262.1 Exemptions due to Medical or Religious Beliefs
• 2270 Resource Requirement
• 2271 Definition of a Resource
• 2271.1 Verification of a Resource
• 2272 Resources to be Disregarded
• 2272.1 The Homestead
• 2273 Resources Considered in Full
• 2273.1 Requesting a Legal Opinion on Resource Ownership or Availability
• 2274 Sale of a Resource
• 2275 Excess Real Property
• 2275.1 Determining Ownership
• 2275.2 Forms of Ownership
• 2275.3 Determining Value of Ownership Interest
• 2276 Determining Market Value and Net Equity of Real Property
• 2277 Personal Property
• 2277.1 Cash and Money on Deposit
• 2277.2 Trust or Restricted Accounts
• 2277.3 Motor Vehicles
• 2277.4 U.S. Savings Bonds
• 2277.5 Stocks and Bonds
• 2277.6 Other Types of Personal Property
• 2300 Income Eligibility and Payment Determination
• 2310 Persons Whose Income Must be Determined and Verified
• 2320 Potentially Eligible for Other Income Benefits
• 2330 Unearned Income
• 2331 Unearned Income to Disregard
• 2332 Verification of Unearned Income
• 2333 Computation of Monthly Unearned Income
• 2340 Earned Income
• 2341 Earned Income to be Disregarded
• 2342 Verification of Earned Income
• 2343 Computation of Monthly Gross Earned Income - Employee
• 2344 Computation of Earnings from Self-Employment
• 2350 Income Eligibility Determination
• 2351 Income Eligibility Standard
• 2352 Earned Income Deductions for Income Eligibility
• 2353 Determining Income Eligibility
• 2353.1 Applicant Income Eligibility Budget
• 2353.2 Recipient Income Eligibility Budget
• 2360 Payment Determination
• 2361 Maximum Payment Levels
• 2362 Reduced Payment - Gross Income Trigger
• 2400 Work Activity Participation
• 2410 Compliance with Applicant Job Search
• 2420 Determining the First Work Activity
• 2430 Work Participation Exemptions/Deferrals
• 2430.1 Continuation of Time Limit During Exemption/Deferral Period
  2430.2  Correcting the Time Limit Count on TEPC due to Deferrals
• 2500 Application Disposal
• 2510 Application Approval/Certification
• 2511 Office of Child Support Enforcement (OCSE) Notifications
• 2511.1 Good Cause Claim Pending
• 2512 Effective Date of Payment
• 2513 Application Approval - Completion Steps
• 2520 Application Denial
• 2521 Transferring an Application to Another County
• 2521.1 Responsibility of Transferring County
• 2521.2 Responsibility of Receiving County
• 3000 CONTINUING PARTICIPATION - EMPLOYMENT SERVICES
• 3100 EMPLOYABILITY ASSESSMENT
• 3110 Scheduling the Employability Assessment after Approval 
• 3120 Re-scheduling Assessment
• 3130 Failure to Attend Employability Assessment
• 3140 Conducting the Employability Assessment
• 3150 Developing the Employment Plan
• 3155 Modified Employment Plan
• 3160 Employment Plan Update
• 3200 Engaging the Client in Work Activities
• 3201 Work Activity Requirements - Minimum Hours
• 3210 ALLOWABLE WORK ACTIVITIES
• 3220 Employment
• 3221 Unsubsidized Employment
• 3221.1 College Work Study
• 3222 Subsidized Employment (Private and Public)
• 3223 Micro-enterprise (Self-Employment)
• 3224 On-The-Job Training (OJT)
• 3230 Group Job Search (Job Readiness Activities)
• 3231 Job Club
• 3232 Assisted Job Search
• 3240 Work Experience Training
• 3245 Community Services
• 3250 Education and Training
• 3251 Education
• 3251.1 Educational Activities Via Television
• 3252 Vocational Education Training
• 3252.1 "Demand Occupations" Requirement
• 3252.2 College Courses as Vocational Educational Training
• 3253 Other Post Secondary Training
• 3254 Job Skills Training
• 3260 Monitoring Successful Employment Outcomes
• 3270 Emergency Intervention Services
• 3300 Minor Parent Participation Requirements
• 3301 Minor Parent Deferrals
• 3310 Assessment
• 3320 Employment/Education Plan
• 3321 Family Planning Referral
• 3322 Minor Parent Referrals to Other Agencies
• 3330 Minor Parent Activities
• 3340 Minor Parents Supportive Services
• 3341 Child Care Case Management
• 3350 Non-Compliance
• 3351 Minor Parent Progressive Sanction
• 3400 WORK ACTIVITY SUPPORTIVE SERVICES
• 3410 Transportation
• 3410.1 Exceptions to Transportation Maximums or Limits
• 3415  Vehicle Down Payment Assistance
• 3415.1  Vehicle Down Payment Assistance General Requirements
• 3415.2  Client Requirements
• 3415.3  Vendor Requirements
• 3416  Vehicle Repair Assistance
• 3416.1  Client Requirements
• 3416.2  Vendor Requirements
• 3420 Activity Related Expenses
• 3422 Educational Expenses
• 3430 Case Management Services
• 3435 Mentoring Services
• 3440 Service Referrals
• 3445 Individual Development Account (IDA)
• 3450 Child Care Assistance
• 3451 Who is Covered Under the Child Care Guarantee
• 3452 Guidelines For Payment Of Child Care Services
• 3453 Notifying the Provider When Services are Changing/Terminated
• 3454 Deobligation of Certificate
• 3460 Provider Eligibility Guidelines for Non-Child Care Providers
• 3461 TEA Provider Agreement (DCO-1400)
• 3462 Employer Identification Number (EIN)
• 3462.1 Social Security Number (SSN)
• 3463 Request for Taxpayer Identification Number and Certification (W-9)
• 3463.1 Vendor File Action Form
• 3464 Potential Provider Fails to Meet Eligibility
• 3465 Services Not Paid by TEA
• 3466 Authorizing Supportive Services
• 3466.1 Provider Service Authorization DCO-1427)
• 3466.2 Beginning Date of Non-Child Care Services
• 3466.3 Utilizing the Provider Agreement/Amendment Sheet
• 3466.4 Payments/Reimbursements
• 3470 Use of the Wise System
• 3480 Relocation Assistance
• 3480.1 Authorizing Relocation Assistance
• 3500 Employment Services - Non-Compliance
• 3501 Defining Failure to Comply
• 3510 Good Cause
• 3511 Determining Good Cause
• 3520 Non-Compliance Progressive Sanction
• 3521 Applying the Sanction
• 3522 Home Visits and Contacts During the Progressive Sanction
• 3523  Lifting the Sanction
• 3524  Reapplication After Closure
• 3600 Welfare-to-work (WTW) Grant Program
• 3601 Background and General Description of Program
• 3605 Welfare-to-Work Eligibility Requirements
• 3610 Hard-to-Employ Provision (70% Group)
• 3615 Long-Term Dependency Characteristics (30% Group)
• 3620 Welfare-to-Work Referral Process
• 3621 Non-Custodial Parents
• 3625 Welfare-to-Work Activities
• 3630 Welfare-to-Work Participation
• 3635 Follow-up and Monitoring of Participation Activities
• 3640 Non-compliance
• 3700 Arkansas Rehabilitation Service Referrals and Activities
• 3710 Procedures for Referring TEA Clients to Arkansas Rehabilitation Services (ARS)
• 3711 Responsibility of ARS
• 3712 Responsibility of County Office
• 3720 Accepted for Services
• 3725 Non-Compliance with ARS
• 3730 Not Accepted for Services
• 3740 Impairment Too Severe for ARS Services
• 4000 Continuing Eligibility
• 4050 Timely" (Advance) and "Adequate" Notice for Reduction, Hold or Termination of Assistance
• 4051 When a "Timely" (Advance) Notice is Not Required
• 4100 Non-Work Participation Eligibility Requirements
• 4101 Periodic Reviews
• 4101.1 Time Limited Cases
• 4101.2 Non-Time Limited Cases
• 4110 Resources
• 4120 Income
• 4120.1 Recomputing Income
• 4120.2 Child Support Income Exceeds Assistance Payment
• 4130 Household Composition
• 4131 Family Cap Provisions - Newborns
• 4132 Adding Other Individuals
• 4132.1 Procedures for Adding a Person
• 4132.2 Effective Date of Payment
• 4133 Dropping Individuals From the TEA Grant
• 4134 Marriage of the TEA Parent
• 4140 Time Limit
• 4141 Time Limit Exemptions and Extensions
• 4141.1 Time Limit Extensions
• 4142 Time-Limit Case Closure Review
• 4143 Review Team Composition
• 4144 Case Reviews at Six and Twelve Months
• 4145 Eighteen Month Review
• 4146 Twenty-two Month Review
• 4147 Extension Expires
• 4148 Appeal Rights
• 4150 Failure To Comply With Non-Work Related Aspects of the PRA
• 4151 Child Support
• 4152 School Attendance
• 4153 Immunizations
• 4153.1 Exemptions due to Religious Beliefs or Medical Problems
• 4154 Cooperation with Quality Assurance
• 4200 Non-Eligibility Changes
• 4210 Change of Address
• 4210.1 To change an Address
  4210.2  Change of Address to Another County
• 4210.3 To transfer an active case
• 4210.4 To transfer a denied application or closed case
• 4210.5 Responsibilities of the Receiving County
• 4220 Absence from the State
• 4230 Protective Payment - Mismanagement
• 4231 Determination of Need for Mismanagement Protective Payment
• 4231.1 Standards for Selection of Protective Payee
• 4232 Authorization of Mismanagement Protective Payment
• 4240 Designation of Emergency Payee
• 4300 Computer Matches
• 4301 SSA Verification of Social Security Numbers - Resolving Mismatches
• 4301.1 SSN or Name Mismatches (Codes 1 or 5)
• 4301.2 Date of Birth Mismatch
• 4302 Computer Matching Act of 1988 Requirements
• 4400 TEA Warrant Actions
• 4410 Cancel and Reissue of Warrant
• 4420 Procedure for Replacing Missing TEA Warrants
• 4421 Lost, Stolen, and/or Forged Checks (Reimbursement, Diversion, Relocation)
• 4421.1 Procedure for Replacing a Missing TEA Check
• 4421.2 Checks Returned to the Division of Administrative Services
• 4421.3 Mutilated Checks
• 4430 Holding The Warrant
• 4440 Release Warrant
• 5000 Termination of Cash Assistance
• 5001 Time Limit