MANUAL TRANSMITTAL
Arkansas
Department of Human
Services
Division
of
Policy Issuance Number: TEA 08-02
Transitional Employment
Assistance Manual Issuance
Date: 05/06/08
From: Joni Jones Expiration Date: Until Superseded
Director
Subj:
Social Security Enumeration Requirement
TEA
2100 – 2110.2 4/1/00 TEA 2100 – 2110
5/1/08
7/1/99
TEA
4240 – 4302 3/15/98 TEA
4240 – 4301 3/15/98
7/1/97 5/1/08
Summary of Changes
The
TEA, Medicaid and Food Stamp program policies have been updated to incorporate
the current policy and procedures for meeting the SSN Enumeration requirement
and resolving mismatches. There are no
significant changes in the policy relating to an individual meeting the
enumeration requirement. Please note
that Social Security policy regarding the age at which an individual who is
applying for an SSN must apply in person has been reduced from age 18 to age
12.
The
procedures for resolving mismatches have been updated to reflect ANSWER
processes, the new mismatch reports through ANSWER, and the current monitoring
procedures. There are specific
situations described within these procedures that the worker should request
assistance from ANSWER System Support to resolve a mismatch. These situations are limited at this time to
those in which SSA information is different from ours and the worker has been
unable to resolve the mismatch. It does
not include situations involving non-qualified or undocumented aliens.
Specific
procedures have been added regarding undocumented aliens. In cases in which an undocumented alien must
be added to the system, a pseudo SSN will always be assigned even if the alien
reports having an SSN. SSA does not
issue SSNs to undocumented aliens. Therefore, whenever it is established that an
alien is undocumented and is entered to ANSWER as such, a pseudo number will be
assigned. If an undocumented alien
currently has an SSN keyed to the Profile Tab, the worker will assign a pseudo
number when processing the mismatch reports.
The procedures outlined in the ANSWER Desk Guide for changing an SSN to
a pseudo will be followed. Since these
will continue to mismatch as pseudo numbers, we are in the process of
developing a separate mismatch report listing these individuals. In addition to
having a pseudo number, it will be based on the alien status shown in
ANSWER. Therefore, it is important that
the status is shown correctly.
Inquiries to: