Department of Human Services

Division of County Operations

Food Stamp Certification Manual

Introduction

The Food Stamp Certification Manual (FSC Manual) will be used by employees of the Division of County Operations in the administration of the Food Stamp Program.

The FSC Manual sets forth the policies and procedures for the administration of the Food Stamp Program.

In order to insure correct distribution of manual information, the Food Stamp Unit maintains a master list. Any changes in distribution or requests for new manuals should be requested by memo to the Food Stamp Unit, Slot 1240.

INSERTING NEW MATERIAL IN THE MANUAL

Material issued for inclusion in the Food Stamp Manual is accompanied by a manual transmittal sheet. In the upper left hand corner of the transmittal, the type of material (policy, form or executive directive) is identified.

In the upper right hand corner, the issuance number, the issuance date and the expiration date appear. The issuance number identifies the Food Stamp Certification manual by the letter "FSC". The year is indicated next. The number of the issuance is indicated in consecutive order. For example, the first issuance of 1998 will be numbered FSC 98-1. The issuance date is the date that the material is effective. This date will also appear at the top of each page of policy.

On the lower part of the transmittal page beneath the double lines, two headers appear. The first header, "Pages to be Deleted, Dated", indicates page number and date of the policy to be removed. The second header, "Pages to be Added, Dated", indicates page number and date of the policy to be inserted in the manual. Specific instructions for removing and adding policy are contained under these headers.

The "Summary of Change" appears below these instructions. A brief explanation of each change will appear in this section.

 An inquiry line also appears on the transmittal. The person named on this line should be contacted if there are any questions about the material contained in the transmittal.

The transmittal sheets are to be filed in front of the manual in numerical order with the most recent transmittal filed in the front. A checklist will be issued once a year with a list of policies and directives that are current and should be included in the manual. Outdated directives may be deleted upon receipt of the checklist. Also, after the checklist is cleared, transmittals dated prior to the checklist maybe discarded.

Each new worker who will be involved with the Food Stamp Program will be issued a FSC Manual. It will be the worker’s responsibility to insure that their manual is up to date at all times.